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Job Details


Permanent

Posted: 2 years ago

Shared Services Manager

Doheney Services Limited | Lagos


Job Reference: DSL/SSM/REG

Experience: 7-10 years

Industry/Sector: Transport & Logistics

Salary: Negotiable

Location: Lagos,Lagos

Job Description

Administrative duties: • Supervise and manage all day-to-day office administrative activities. • Fully Handling Setting up new Office & Office Shifting in new location. • Co-ordination of record keeping of Visiting Cards, Utility Payments , and Printing of Stationary by the Admin Officer • Maintain inventories, filing, office stationery and other equipment. • Initiate best practices, procedures and standards. • Monitoring and Coordinating with Travel Agencies for Airlines & Railway bookings, Hotel bookings & Car arrangements for employees & guest. • Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices • Maintain professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks. • Contributes to team effort by accomplishing related results as needed. Facility Management:- • Monitor and manage design, acquisition and installation of furniture for offices, and common areas in the organization • Develop and execute guidelines for furnishings in the organization. • Updating Assets List of the company. • Manage furniture inventory for new purchases, maintenance and repair of existing furniture. • Develop cost estimates, schedule and scope information for office renovation when necessary • Assist management to develop and evaluate plans for facilities executed. • Inspect entire buildings to identify general corrective maintenance as necessary for proper maintenance and operation of various equipment, fixtures, etc. • Report deficiencies and recommend areas for improvement to management. • Ensure to maintain and continue operation of all office systems like fans, generators, electrical switch gear and UPS systems. • Coordinate preventive maintenance and repair programs on all buildings and office infrastructure. • Update and maintain records to track maintenance and repairs. • Ensure all equipment and other facilities are functioning well. Accommodation Management: • Planning the availability of accommodation when required in the organization • Maintain the Budget and cost of accommodation expenses • Ensuring that accommodation provided is clean, well maintained and attractively presented

Requirements

Education Qualification:Bachelor’s Degree in the areas of Business Administration or any Related Discipline.� Masters or MBA will be an added advantage

Professional Qualification:CIPM, NIM, FMP or any related professional qualification would be an added advantage

Experience:Minimum 7 years relevant experience, With at least 3 years in a managerial position.

Key Competencies (Technical):

  • Effective computer skills; Microsoft Office Software and other Company software applications
  • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
  • Ability to multi task effectively
  • Excellent analytical and numerical skills
  • financial planning and budget management skills;
  • a knowledge of relevant policies and procedures such as contract, housing or employment law, health and safety, cleanliness practices and waste management;
  • flexibility and adaptability with good organizational skills;
  • ability to work under pressure and to solve problems;


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