Job Description

Responsibilities will include but not limited to the following on behalf of Management Staff within the units listed below; 1. Administration • Supporting the office of the Executive Director for all administrative needs. • Maintaining an efficient filing and record retrieval system • Screening telephone calls, enquires and requests and handling them when appropriate • Keeping of diary of appointments, meetings etc. • Dealing with emails, faxes and post • Dealing with correspondence and writing letters and taking dictation and minutes. • Organising and prioritising a large volume of incoming calls. • Developing reports, critiquing and editing correspondence, as well as interfacing effectively with all levels of personnel. • Maintaining confidential and non-routine information • Attending to routine administrative/secretarial errands 2. Meetings Organising and attending meetings, producing documents, briefing papers, reports and presentations Scheduling meetings and making travel arrangements. d. Other Duties and Responsibilities • As assigned by the Executive Director or Group Managing Director

Requirements

Minimum Education:�� Bachelor’s Degree

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Minimum Experience:����������� 3 years work experience

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Required Knowledge, Skills and Abilities:������

• An understanding of confidentiality issues and the use of discretion
• Interpersonal skills
• Excellent written and communication skills
• Computer skills

General Administration/Organisational skills